Five quick calculators, each built around a real cost most clinics never put a number on. Switch tabs and adjust the fields to match your own practice.
What automated confirmations, reminders, and rebooking are worth in avoided no-shows and reclaimed staff hours.
Estimate only: assumes automatic confirmations and reminders cut no-shows by roughly 60%, and automation reclaims about 40% of manual reminder/rebooking time at $25/hr. Your actual results will vary.
Retyping the same patient into a scheduling tool, an invoicing spreadsheet, and a separate texting app adds up, and every re-entry is a chance to get something wrong.
Estimate only: assumes each new patient's details are re-typed once per extra tool beyond your core system, staff time at $25/hr, and 20 minutes to track down and fix each billing error. Your actual results will vary.
What 24/7 self-booking is worth in after-hours appointments captured and phone time saved at the front desk.
Estimate only: assumes online booking removes about 50% of routine booking calls at $25/hr, and captures roughly 70% of callers who would otherwise have given up trying to reach reception. Your actual results will vary.
Running two or more sites on separate calendars, reports, and books costs real admin hours every week. This estimates what unifying them back could be worth.
Estimate only: assumes a unified system removes about 75% of per-location reconciliation time and 80% of manual owner-level report building, staff and owner time both valued at $30/hr. Your actual results will vary.
Vacant appointment slots, a slower new hire, and recruitment costs all add up when a practitioner exits. This puts a rough number on it.
Estimate only: assumes 100% of that practitioner's appointment slots go unfilled for the vacancy/ramp-up period, plus the recruitment cost you enter. Your actual results will vary depending on how much of their caseload other staff can absorb.
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